Karnataka Commercial tax Department has created a website to ease the submission of commercial sales tax return. To help tax payers to easily enter monthly tax returns from any where. We are providing step-by-step tutorial on how to submit tax return online. Soon all the states go online for tax return submission. So this tutorial is useful for all users from other states as well.

Pre-requisites :

You should get the User Name and Password in handy before using this tutorial from CST Department.  

Login to Website

1. Login to the Commercial Tax Department web­site http://vat.kar.nic.in, using the username and password. Contact near by CST Department for your user Name and password.
2. Incase if you are logging in for the first time, the system will show some informative screens and ask user to enter his choice of username and password. It is mandatory for first time users to change the user name and password for security reasons. Please note down the username and password enter by you for your further logins.The system asks you to enter your contact information.

 

Tax Return :

1. In the main page various options are displayed. Here, select the New Entry option in Online CST Forms menus.
2. Next enter the seller details and add transaction details for the quarter one­ by­ one.
3. Now, select the Submit option in Online CST Forms menus. The list of the save CST entries are shown. Click on the select button against the entry to be submitted for CST form. Now, go through the details of the request and change, if required and press submit button to send it to the department to issue the hard copy of the CST form.
4. The dealer can also upload the VAT 505 forms in bunch in XML form. The XML file format and sample file is given below.
5. Dealer can also update or delete the entry before submitting the CST form.
6. Dealer can see the status of his request by the clicking the status option in ‘Online CST forms’. Here system shows the approval or rejection details of the form by the concerned LVO.
7. The CST form will be sent by the concerned LVO or the dealer can collect from his LVO once system shows the status as approved or printed.

Checks

1. The dealer needs to be registered under the CST Act.
2. The dealer needs to be allowed to request for CST forms by the LVO in the web-site.
3. For the partially filled CST form, the dealer needs to allowed by the concerned LVO/VSO.
4. The dealer will be limited to enter the request for CST transactions for the commodities
   and purposes mentioned while taking the CST registration.
5. The Invoice/transaction details for the single CST request will be limited to the one quarter period of the year. Mixing of the transaction dates fo various quarter are not allowed.

Detailed Procedure

After successfully logging into the department website, the dealer can see the following main
page. Here he has to select the options in ‘Online CST Forms’, on the right side top corner, to
enter the details to request for CST forms.
On click of the ‘New Entry’ option, the user will be shown with the following screen.

Here, the user has to enter the TIN/CST Number, Name, Address and State of the Seller with whom he had the inter-state transactions. When the user presses the ‘Next’ Button, the system request him to enter the transactions details one-by-one for the transacted dates’ quarter. The transaction details needs to entered are Invoice No.

Invoice Date, Invoice Value, Main Commodity, Commodity description, Purpose, Purchase Order No. and Purchase Order Date. It may be noted here that the main commodity list and purpose list will contain the commodities and purposes given by the dealer while registering under CST Act. If the any new commodity and purpose is to be added into the list, the user/dealer has to contact the concerned LVO to change the registration details as per the procedure.

After entering these details, once the user clicks the add button, the system will show these details in the data grid below. Like-wise, the dealer can go on entering the transaction details of particular seller for the one quarter. In case, multiple forms are required for the transaction with the same seller for different quarter period, he has to make the different requests for each quarter.

After entering the details, the user can go to main page and select the ‘submit’ option in ‘Online CST forms’ afterwards. When he clicks on this button, the system shows the following screen.

Now, user can see the list of entries pending for submission. Here, user can submit all the requests in one go by clicking ‘Submit All’ button. Or submit the requests one-by-one by clicking on select button of the required request. The following screen shows process for submitting of request for one-by-one option.

Here, the user can modify or delete the transaction details, if required and press submit button to request for the CST forms. He can also delete the complete request by pressing the delete button.

Once the submit button is clicked, the following screen containing the WEB ACK SLIP will be shown. This can be printed and preserved with the user for future reference.

Some users may be allowed to request for the partially filled CST forms by the concerned LVO/VSO based on the requirements. For this kind of the user, the system will allow the user to enter the seller details only and request for the CST forms by submitting it. The following screen shows the entry requirements for the partially filled CST forms.

The user can also Update or Delete the entered details, which has not been submitted yet, by clicking the Update/Delete option in ‘Online CST forms’. Here system shows the list for entries which are not yet submitted. After selecting the required entry, user can follow the procedure to update and submit as explained above.

The option is also available for the user to check the status of the CST request by clicking the Status option.The following list will be shown.

The user also has a provision to upload the XML file, containing the CST request information using the option of ‘Upload XML file’. Here, when the file is browsed and uploaded, the system checks for format and structure of the files. If it matches as per the XSD format for XML file strucutre given by the department, it will allow to save and submit later. Otherwise it ignores the same with the error messages. The following screen shows the process of the XML file upload.

The XML file validation details are shown below. – One without error and one with error.

Code List

Details of the Code and Number Assigned to the States and UT’s to be used while entering the online C-Form Request in XML Format.

Serial No	State Name	State Code	State Number	Use in
01	ANDHRA PRADESH	AP	28	Online CST forms with tag name as <Sel_State> Old CST forms with tagname as <SBState>
02	ANDAMAN AND NICOBAR	AN	35
03	ARUNACHAL PRADESH	AR	12
04	ASSAM	AS	18
05	BIHAR	BH	10
06	CHANDIGARH	CH	04
07	CHHATTISGARH	CT	22
08	DELHI	DL	07
09	GOA	GA	30
10	GUJARAT	GJ	24
11	HARYANA	HR	06
12	HIMACHAL PRADESH	HP	02
13	JAMMU AND KASMIR	JK	01
14	JHARKHAND	JH	20
15	KARNATAKA	KA	29
16	KERALA	KL	32
17	LAKSHADWEEP	LD	31
18	MADHYA PRADESH	MP	23
19	MAHARASTRA	MH	27
20	MANIPUR	MN	14
21	MEGHALAYA	ME	17
22	MIZORAM	MI	15
23	NAGALAND	NL	13
24	ORISSA	OR	21
25	PONDICHERRY	PY	34
26	PUNJAB	PB	03
27	RAJASTHAN	RJ	08
28	SIKKIM	SK	11
29	TAMIL NADU	TN	33
30	TRIPURA	TR	16
31	UTTAR PRADESH	UP	09
32	UTTARANCHAL	UR	05
33	WEST BENGAL	WB	19
34	OTHER COUNTRIES	OT	00
36	DADAR AND NAGAR HAVELI	DN	26
37	DAMAN AND DIU	DD	25
38	SILVASSA	SL	36

Note : Please change your password as often as possible and keep it safe and secure and do not part with anyone.

More Details & Downloads :

• Download e-VARADI User's Manual
• Download e-SUGAM User's Manual
• Download CST User's Manual